Guests transferred money but nothing shows against the room.
Bank-transfer proof upload plus front-desk confirmation posts the payment to the folio with a record of who confirmed it.
Kenya · Updated 2026-09-19
Hotel software in Kenya — from $5 a month, flat.
Kenyan hotels, lodges, camps and serviced apartments run on the same flat platform: front desk, housekeeping, restaurant and bar POS, a commission-free booking website, and payment collection — no per-room pricing, no setup fee, no direct-booking commission. Subscriptions are billed in US dollars ($5/month on Basic, $50 a year), which keeps the price predictable while your shilling costs are set inside the system.
No setup fee · No per-room pricing · No commission on direct bookings · Billed in USD
Price
Cheapest hotel software in Kenya
The cheapest genuinely complete option is our Basic plan at $5/mo — $50/yr, about $4.17 per month. Nothing else is priced flat like this: per-room platforms charge a fee for every room you own, per-property platforms charge for every branch, and percentage-of-booking pricing rises exactly when trade is good.
| Plan | Monthly | Yearly | Best for |
|---|---|---|---|
| Basic | $5/mo | $50/yr (≈$4.17/mo) | Up to 20 rooms, 1 property |
| Standard | $10/mo | $99/yr (≈$8.25/mo) | Up to 60 rooms, 2 properties |
| Enterprise | $30/mo | $299/yr (≈$24.92/mo) | Unlimited rooms, up to 3 properties, free website |
Published Kenya pricing. No setup fee, no per-room charge, no commission on direct bookings.
Local fit
Built for how Kenya hotels actually run
- check_circle Card and online collection through Flutterwave, Paystack and Stripe, with bank-transfer proof upload for guests who prefer to transfer.
- check_circle M-Pesa guests settle at the property and your staff post it as a cash or transfer payment, so the folio still reconciles to the shilling.
- check_circle Park-and-pay safari traffic: seasonal camps need group bookings, folio billing and room-charge POS working together.
- check_circle WhatsApp is the default guest channel in Kenya, so confirmations, receipts and the daily audit report go out there.
- check_circle Offline desktop mode keeps the front desk working where data is thin — common on the coast and in the parks.
Why owners switch
The daily leaks, and what stops them
Restaurant and bar sales not reaching the guest bill.
POS charges go straight to the room folio, so checkout covers everything.
No reliable numbers during peak season when rates are highest.
Live occupancy, cash collected and gain reports by outlet and product.
Agency and tour-operator bookings lost in a WhatsApp thread.
Group bookings, folio billing and corporate invoices live inside the system.
Payments
Payments your guests in Kenya actually use
Money settles into your own merchant or bank account. LodgeStatus never holds your funds and never takes a percentage of a booking.
FlutterwavePaystackStripeBank transfer with proof uploadCash with shift reconciliation
Offline reliability
Coastal and park properties lose data regularly. The desktop app runs check-ins, folios and POS sales offline and syncs when the connection returns.
Benchmarks
How much hotel software costs in Kenya
What the rest of the market charges Kenya hotels, and the pricing model behind each figure. Publicly listed price cards, reviewed September 2026.
Per-room PMS pricing
From $7.99–$17.99 per room / month
The industry’s most common model. A 20-room property on $7.99/room pays about $160/month — roughly 32× the flat $5/month Basic plan.
Per-property cloud PMS
€199–$1,000+ per property / month
Mid-market cloud PMS bills per property, before channel manager, payments, or POS modules are added.
Entry-tier PMS + booking fee
$29–$179/month, plus ~1% of bookings
A percentage fee scales with your best months, so your software bill rises exactly when business is good.
Enterprise chain PMS
≈$700/month list, $12–$25 per room reported
Typically 3–6 months of implementation, setup fees, and consultant time before you go live.
Locally-sold PMS packages
Quote-based, usually includes a setup fee
Priced per branch or per room through a sales call, so the cheapest published tier is rarely the price you pay.
Spreadsheets, paper logbooks & notebooks
₦0 software cost
Free until the first unrecorded room night, unposted bar bill, or double booking costs more than a year of software.
LodgeStatus
$5/mo flat · $50/yr
One subscription with every feature included — no per-room fee, no setup fee, no booking commission, and no charge for the direct booking website you launch on day one.
By city
Hotel software across Kenya
Hotel software in Nairobi
Corporate travel, UN and NGO visitors, conference traffic, and short-stay business apartments.
$5/mo · no per-room fees
Hotel software in Mombasa
Coastal leisure travel, conference traffic, and domestic holiday weekends.
$5/mo · no per-room fees
Hotel software in Kisumu
Regional business travel, lake tourism, conferences and family events.
$5/mo · no per-room fees
Hotel software in Nakuru
Transit and trade travel, park visitors, conferences and wedding venue bookings.
$5/mo · no per-room fees
Popular with
City hotels in Nairobi and MombasaSafari lodges and tented campsGuest houses and B&BsServiced apartmentsConference and event properties
Hotel software questions from Kenya
What is the cheapest hotel software in Kenya?
LodgeStatus Basic at $5 per month — $50 a year, about $4.17 per month — flat, with no per-room pricing and no setup fee. No charge during the 30-day trial.
Is there hotel software that integrates M-Pesa?
Card and online collection runs through Flutterwave, Paystack and Stripe. M-Pesa payments are recorded against the guest folio and reconciled at the front desk, so the room bill always balances.
Can safari lodges with weak internet use it?
Yes. The desktop app runs the front desk, folios and restaurant POS offline and syncs when data returns — built for coastal and park connectivity.
Can we bill tour operators and corporate accounts?
Yes. Group bookings, folio billing, corporate guest profiles and printable invoices keep agency and corporate revenue organised instead of sitting in a WhatsApp thread.
Does the price scale with rooms?
Plans are banded (Basic up to 20 rooms, Standard up to 60 rooms), so adding rooms inside your band does not change the bill.